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3 Tips for Effective Employee Evaluations

May 28, 2014 at 8:34 AM

When you evaluate employee performance, it's not the most comfortable thing to do. The process is even more uncomfortable for the workers who have to sit through the process. But when evaluations are done properly, they can encourage productivity and improve goal setting within the company. These evaluations can also help identify individuals who excel in their positions and are deserving of raises and promotions. If you want to get the most out of your employee evaluations, prepare in advance, accentuate the positives and allow conversation.

  1. Prepare for the review meeting. Going into an employee review meeting trying to “wing it” can be counterproductive. When you do this, you miss out on important opportunities to offer encouragement and feedback to your employees. If you don’t have a plan to guide you, the review may get off track and offer no value to your workers.

    Take the time to review personnel files and jot down notes beforehand. Keep your notes organized so you can glide through the points you want to cover. This will minimize confusion so your employees can get a better sense of what you expect from them.
     
  2. Start with the positives. Don’t start your review meetings by diving head first into all the things your employees are doing wrong. Most of the evaluation should consist of positive feedback and conversations on how the employees can continue to thrive at the company.

    If there are areas where improvement is needed, be direct about it. Talking around the issue may confuse the employee and cause him to believe it's is no big deal. When you give feedback about areas that need improvement, offer the employee guidance and resources to help him achieve his goal.
     
  3. Allow conversation. Employees don’t want to feel like they’re being talked down to. If you’re doing all the talking and never letting them get a word in, this is exactly how they will feel. Letting your employees talk during a performance review will help them feel motivated and excited about their continued growth with the company.

When evaluation time comes around, it makes both the evaluator and the person being reviewed squirm. However, these performance reviews can work to improve company goals and productivity. Once your performance meetings are over, log your information in your personnel performance management files so they are easily accessible the next time you need them.



Tags: employee performance evaluating employees
Category: Employee Evaluations

Staff Files helps managers keep electronic personnel records including employee performance evaluations. Download a free demo/trial edition of the software to try it out!

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