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How to Maximize the Effects of Employee Evaluation

March 26, 2013 at 12:29 PM

Employee evaluation is one of the most important things you can do for your current employees and your future ones. When you use software tools to help you to manage employee records, the process of going in and evaluating your team is easier to do than you may realize. Nevertheless, all evaluations must focus on facts, not opinions, and they need to be backed up with documented evidence of the events that have occurred. For both good and bad performance reviews, consider the following tips.

When Should You Do Employee Evaluations?

Depending on the guidelines you set forth when hiring on your staff, employee evaluations generally happen throughout the individual's career with you.

  • At 30-days or at the end of a probationary period, you can review the good and the bad with the employee and make a decision about keeping the individual on board or not doing so.
  • An annual review is something most companies do. This ties in to pay increases. You can use this information to help guide your decisions about if and how much of a raise to give an individual.
  • You can provide secondary reviews throughout the year. In some cases, doing this at the anniversary period can help the individual to see how much he or she has grown over a specific timeframe.

Put a plan in place to ensure these are done. This will help you to make key decisions about what the next steps are for the individual.

Tips for Maintaining Employee Records

In order for any employee evaluation to be effective, you must maintain employee records accurately throughout his or her career. With the right software in place, your human resource department can easily log in, make changes, add files, and update details to make monitoring the individual's success very easy to do. Keep the following in mind:

  • Make it a habit to update employee records whenever an occurrence, good or bad, takes place.
  • Ensure that information contained in records is accurate and backed by facts. For example, you will need to use these files to document mistakes, violations, and policy breaks so that you can later use this information to discipline the individual as needed.
  • Document the education and training the individual has throughout his or her employment with you. This can help you to know who needs more training or advanced skill training to progress.

When it comes to employee records, using software can make the entire process of managing your staff easier to do. However, it can do more than this, including helping you to maintain legal requirements, document incidents for future reference, and help ensure every evaluation is effective.

Tags: employee records
Category: Employee Evaluations

Staff Files helps managers keep electronic personnel records including employee performance evaluations. Download a free demo/trial edition of the software to try it out!


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